City of Tacoma
Environmental Services
REQUEST FOR BIDS
ES25-0058F
North End Treatment Plant Trickling Filter Upgrade
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, January 20, 2026
Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time. For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an attachment, links to your electronic submittal will not be accepted. For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp located at the lobby security desk, as the official time of receipt. Include the specification number on the outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email:
sendbid@tacoma.gov
Maximum email size, including attachments: 35 MB.
Multiple emails may be sent for each submittal.
Note: Email may pass through multiple servers before arriving at its destination. Please allow sufficient time for email delivery of submittals. Timely electronic delivery is at the risk of the supplier.
In Person:
Tacoma Public Utilities Administration Building North,
Main Floor, Lobby Security Desk
3628 South 35th Street
Tacoma, WA 98409
Monday-Friday 8:00 am to 4:30 pm
Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 AM by a purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the main floor. They will also be held virtually Tuesday’s at 11:15 AM. Attend a Zoom meeting via this link or call 1 (253) 215 8782 using meeting ID # 884 0268 0573, passcode # 070737. Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to www.TacomaPurchasing.org. If you believe your submittal was sent timely and was not read at bid opening, please contact sendbid@cityoftacoma.org immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained at the City’s plan distribution service provider, ARC, 632 Broadway, Tacoma, WA, or by going to http://www.e-arc.com/location/tacoma. Prospective bidders will be required to pay reproduction costs. A list of vendors registered for this solicitation is also available at their website.
Pre-Proposal Meeting: Two pre-proposal meetings will be held at the North End Treatment Plant at 4006 N Waterview Street, Tacoma, WA 98407. The first meeting will be held at 9 AM on Friday, December 19, 2025, and the second meeting at 9 AM on Tuesday, January 6, 2026. Each meeting will be two hours and include a site tour and general overview of the project scope. The agenda will be the same for both meetings and all questions will be directed to Purchasing, with responses provided in a published Questions & Answers document. Attendance is strongly encouraged, as no other site visits will be permitted. Reflective safety vests are required.
Advertisement Schedule:
Event / Date
Advertisement 12/16/2025
Pre-Proposal Meeting 1
12/19/2025
Pre-Proposal Meeting 2 1/6/2026
Question Deadline 1/12/2026
City Response to Questions
on or about 1/15/2026
Submittal Due Date 1/20/2026
Anticipated Award Date on or about 1/28/2026
City Council Approval on or about
3/10/2026
Project Scope: This project includes the construction of a new trickling filter structure, expansion of the disinfection contact basin, mechanical and electrical equipment upgrades, and rehabilitation of the solids holding tank.
Estimate: $25,000,000
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with Washington State law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting Stan Rowden by email to srowden@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
IDX-1023466
December 3, 2025
