City of Tacoma
REQUEST FOR QUALIFICATIONS/PROPOSALS PG23-0211F
Cowlitz Trout Hatchery Remodel Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, October 24th, 2023
Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time. For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email, firstname.lastname@example.org, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows: By Email:
Maximum file size: 35 MB. Multiple emails may be sent for each submittal.
Address to send Physical Copies:
City of Tacoma Procurement & Payables Division Tacoma Public Utilities
C/O Ryan Foster
PO Box 11007
Tacoma, WA 98411-0007
Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend via this link or call 1 (253) 215 8782. Submittals in response to an RFP, RFQ or RFI will be recorded as received. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to www.TacomaPurchasing.org.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org. * Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will be held at 10:00 a.m. on Wednesday, September 27, 2023, at the Cowlitz Salmon Hatchery Visitor Center Conference Room, 199 Salmon Lane, Salkum, WA 98582. A site walk through will commence at 12:30 p.m. at the Trout Hatchery.
Project Scope: Scope of services are defined in the Technical Specification provisions with the intent of completing Phase 1 of the Cowlitz Trout Hatchery Remodel which include and is not limited to consultant project management, new reports, updated reports, new models, survey coordination, alternative analyses, permitting support, 10% design, interim and permanent phasing plans for the following facilities and major components:
Master Hydrology & Hydraulic Report and Model
Bioprogramming Report and Model
Groundwater Rehabilitation Study
Outdoor Early Rearing
Fish Transfer Facility
Rearing Pond 4, Abatement Pond, and Rearing Pond 1, 2, and 3
Climate Change Water Levels & Temperature
Head Tank Facility
Site Process Piping & Civil Site Improvements
Adult Fish Handling Facility
Electrical & SCADA
Hatchery Office Building
Full Opinion of Probable Costs
Subsequent phasing is anticipated. The Program includes 5 Phases associated with planning and development of the facility remodel over up to 5 phases. The Phases Include: 1) Planning – Phase sequencing; site identification; staffing strategies; agency negotiation and conceptual design; 2) Design and Permitting; 3) Go/No Go for construction and final decisions on Phasing; 4) Construction; 5) Commissioning. The multi-phased project is anticipated to span 7-8 years. Estimate: N/A
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave as set forth in Title 18 of the Tacoma Municipal Code and in accordance with State of Washington law. Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award. Additional Information: Requests for information regarding the specifications may be obtained by contacting Ryan Foster, Senior Buyer by email to rFoster1@cityoftacoma.org. Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
September 21, 2023