City of Tacoma
Neighborhood and Community Services
REQUEST FOR PROPOSALS NC22-0333F
2023-2024 NCS General Funds Notice of Funding Availability
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, November 1, 2022
Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email, email@example.com, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals.
Submittal Delivery: Sealed submittals will be received as follows:
Maximum file size: 35 MB. Multiple emails may be sent for each submittal.
If possible, please include a flash drive of your full submittal.
City of Tacoma Procurement & Payables Division
Tacoma Public Utilities Administration Building North
Guard House (east side of main building)
3628 S 35th Street
Tacoma, WA 98409
Bid Opening: Held virtually each Tuesday at 11AM. Attend via this link or call 1 (253) 215 8782.
Submittals in response to a RFP will be recorded as received. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to www.TacomaPurchasing.org.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
• Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: Two pre-proposal meetings will be held (via Zoom) at the dates and times specified in the Calendar of Events (section 5). Respondents are not required to attend a Pre-Proposal meeting, but it is highly recommended to attend one of the meetings. Both Pre-Proposal meetings will include the same presentations. The Pre-Proposal meetings will be recorded and posted on the Purchasing website. The Zoom meeting details are below:
October 4, 2022
Time: 11:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
Meeting ID: 837 5446 8100
One tap mobile
+12532158782,,83754468100#,,,,*917515# US (Tacoma)
Find your local number: https://us06web.zoom.us/u/ko6nZu46R
October 19, 2022
Time: 09:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
Meeting ID: 815 8946 7009
One tap mobile
+17193594580,,81589467009#,,,,*428369# US Find your local number: https://us06web.zoom.us/u/kc61bTaoNE
Project Scope: The City of Tacoma (City) Neighborhood and Community Services Department is soliciting proposals to establish contracts with qualified vendors to fulfill the City’s Council Priorities and Department Goals. Proposals submitted should be innovative in service delivery, address gaps in systems, and meet the needs of Tacoma residents who are most vulnerable. Alignment with City of Tacoma Strategic Plan (Tacoma 2025) and Council Resolution 40622, which acknowledges the disparate impacts of systemic racism and affirms the City of Tacoma’s commitment to anti-racist systems transformation, is imperative. Please see Section 3 of the RFP for very detailed information.
Estimate: $2,200,000 to be split among various projects
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave as set forth in Title 18 of the Tacoma Municipal Code. For more information, visit our Minimum Employment Standards Paid Sick Leave webpage.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing Gail Himes at firstname.lastname@example.org, or by calling her collect at 253-591-5785.
Title VI Information:
“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting Erica Pierce, Senior Buyer via email to email@example.com
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
October 5, 2022