City of Tacoma
Tacoma Venues and Events
REQUEST FOR BIDS PF25-0171N
Theaters Fall Protection Upgrades
Submittal Deadline: 11:00 a.m., Pacific Time, Wednesday, August 20, 2025
Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time. For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an attachment, links to your electronic submittal will not be accepted. For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp located at the lobby security desk, as the official time of receipt. Include the specification number on the outside of the envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Submittals will be received as follows:
By Email:
sendbid@tacoma.gov
Maximum email size, including attachments: 35 MB.
Multiple emails may be sent for each submittal.
Note: Email may pass through multiple servers before arriving at its destination. Please allow sufficient time for email delivery of submittals. Timely electronic delivery is at the risk of the supplier.
In Person:
Tacoma Public Utilities Administration Building North,
Main Floor, Lobby Security Desk
3628 South 35th Street
Tacoma, WA 98409
Monday–Friday 8:00 am to 4:30 pm
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
• Register for the Bid Holders List to receive notices of addenda, questions and answers and related
updates.
• Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will be held at 10 a.m. July 23, 2025, in the Pantages Theater Lobby; 901 Broadway Tacoma, WA 98401.
Project Scope: The City of Tacoma (City) is soliciting bids to establish one contract with qualified vendors for comprehensive fall protection system upgrades at three theater venues: Pantages Theater, Theater on the Square, and Rialto Theater in Tacoma, WA. These facilities currently have non-compliant fall protection systems that require modernization to improve safety, enhance performance, and bring the venues into compliance with current applicable OSHA codes and standards. The primary objective of this project is to perform a full modernization to improve reliability, enhance performance, and bring all fall protection systems into compliance with current applicable codes and standards.
Estimate: N/A
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with Washington State law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting Sara Bird by email to sbird@tacoma.gov
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
IDX-1016850
July 17, 2025
