ADVERTISEMENT FOR BIDS CITY OF MERCER ISLAND, WASHINGTON Island Crest Park Synthetic Turf Infield Conversion Date of Bid Opening: Monday, September 24, 2012 Time: 9:00 am Sealed bids for the Island Crest Park Synthetic Turf Infield Conversion will be received by the City of Mercer Island at the DSG Permit Counter, 9611 SE 36th Street, Mercer Island, Washington 98040 until 9:00 A.M. local time on Monday, September 24, 2012, at which time proposals will be opened, publicly read, and tabulated for submission to the City Council at a future meeting. Bid received later than 9:00 A.M., September 24th will not be considered. NON-MANDATORY PRE-BID CONFERENCE A non-mandatory Pre-Bid Conference will be held at 10:30 AM, Tuesday, September 18, 2012 at Island Crest Park (project site), Island Crest Way, Mercer Island, Washington. The City reserves the right to cancel this meeting at anytime. DESCRIPTION OF WORK The Work includes furnishing all labor, equipment and materials necessary for converting a sand/clay baseball infield to synthetic turf at Island Crest Park, 5701 Island Crest Way, Mercer Island, WA 98040. Work Tasks must be performed within the specified time windows. EXPERIENCE / QUALIFICATION REQUIREMENTS Contract(s) shall only be awarded to a Bidder that demonstrates to the City’s satisfaction that the Bidder is qualified to perform the Work and is, therefore a responsible bidder. To be determined responsible, the Bidder must satisfy the bidder responsibility criteria provided in the Bidding Requirements section. BID PROCESS OVERVIEW A single contract will be awarded to the responsible bidder submitting the lowest bid, taking into account the bidder’s experience and qualifications. Each bidder, by submission of the proposal, acknowledges and understands the rights reserved by the Owner in awarding the contract and the Owner’s right to modify the size of the project. The bidder agrees that, if awarded the contract, Final Completion of the entire project will be achieved within the construction and contract completion time set forth in the Bid Proposal form. Each bid proposal shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or Bid Guaranty Bond in an amount equal to five percent (5%) of the total amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the same time stated in the Specifications, the bid proposal deposit shall be forfeited to the City of Mercer Island. All bidding and all construction shall be carried out in compliance with the Plans and Specifications for this project. Bids are to be submitted only on the forms provided in the Project Manual. Bids shall remain opened for a period of sixty (60) calendar days from the opening of the Bid. The City reserves the right to postpone the date and time for opening of bids. The City expressly reserves the right to reject any and all bids and to waive minor informalities and to award the contract to the responsible bidder that submits the lowest responsive bid. Plans, specifications, addenda, bidders list, and plan holders list for this project are available only through the City of Mercer Island’s on-line plan room. Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to and clicking on Posted Projects, Public Works, and City of Mercer Island.   This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool.  It is recommended that Bidders “Register” in order to receive automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders List". Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project.  Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration. Bidder questions are to be directed to Don Campbell, at 360.456.3813 or by email, at Questions received up to 5:00 P.M. Thursday, September 20, 2012 will be answered via Addendum; questions received after that time/date will not be answered. Interpretations or clarifications considered necessary by the City in response to such questions will be issued by addenda and posted to the City's on-line plan room. The City encourages the participation of certified disadvantaged businesses and women’s business enterprises to act as prime contractors, as well as subcontractors on this project. The Landscape Architect's Estimate of the Total Bid Amount, excluding Washington State Sales Tax per the project specifications, is in the range of $275,000 to $300,000. Allison Spietz City Clerk, City of Mercer Island Published in the Mercer Island Reporter on September 12, 2012 and September 19, 2012.#674984